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Embarking on the journey of business ownership or making significant adjustments to an existing enterprise in New Jersey involves navigating through various legal requirements, one of which is the completion of the NJ-REG form. This crucial document, crafted by the State of New Jersey's Division of Revenue and Enterprise Services, lays the foundation for a business's compliance with state regulations. Whether you're introducing a fresh venture, relocating, amending existing registration details, expanding to new locations, or need a Business Registration Certificate, the NJ-REG form is your starting point, requiring no fee for its submission. It is comprehensive, demanding detailed information such as the reason for application, personal and business identification, business type, ownership details, and more. Additionally, it gathers specifics about employment, compensation, sales tax responsibilities, and other operational elements critical for the legal functioning of businesses across various industries within New Jersey. By meticulously completing this form, businesses ensure they meet the state's criteria for operation, paving the way for smooth engagement in commercial activities, tax compliance, and eligibility for government and private sector opportunities.

Sample - Nj Reg Form

DETAIL

NJ-REG

STATE OF NEW JERSEY

(9-2019)

DIVISION OF REVENUE AND ENTERPRISE SERVICES

 

*NO FEE REQUIRED*

 

BUSINESS REGISTRATION APPLICATION

 

 

 

 

 

Please read instructions carefully before filling out this form

 

 

 

ALL SECTIONS MUST BE FULLY COMPLETED

A.Please indicate the reason for your filing this application:

☐Original application for a new business

☐Moved previously registered business to new location (REG-C-L can be used in lieu of NJ-REG)

☐Amended application for an existing business

Reason(s) for amending application:

☐Application for an additional location of an existing registered business

☐ Applying for a Business Registration Certificate

☐ Employer of Domestic Household Employee(s)

☐Withholding for Employee(s) residing in NJ (Not doing business or employing in NJ)

MAIL TO:

CLIENT REGISTRATION PO BOX 252 TRENTON, NJ 08646-0252

OVERNIGHT DELIVERY: CLIENT REGISTRATION

33 WEST STATE ST 3RD FL TRENTON, NJ 08608

Hotline

609-292-9292 www.nj.gov/treasury/revenue/

REGISTRATION

B.

FEIN #

 

 

-

 

 

 

 

 

 

 

OR Social Security # of Owner

 

 

 

-

 

 

-

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

☐ Check Box if “Applied for”

C.Name

(If your business entity is a Corporation, LLC, LLP, LP or Non-Profit Organization, give entity name. IF NOT, give Name of Owner or Partners)

D.Trade Name

E.

Business Location: (Do not use P.O. Box for Location Address)

F. Mailing Name and Address: (if different from business location)

 

Street

 

 

Name

 

 

 

 

 

 

 

 

 

 

 

 

 

City

State

Street

 

 

 

 

 

 

 

 

 

 

 

 

 

Zip Code

 

 

City

 

State

 

 

 

 

 

 

 

 

 

 

 

(give 9 digit postal code)

 

 

Zip Code

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(See instructions for providing alternate addresses)

 

 

 

(give 9 digit postal code)

BUSINESS DETAIL

G.

Beginning date for this business:

 

 

/

 

 

/

 

 

 

 

 

 

 

 

 

 

 

 

 

 

H.

Type of ownership (check one):

Month

Day

Year

 

 

 

 

 

 

 

 

 

☐ NJ Corporation

☐ Sole Proprietor

☐ Partnership

 

☐ Limited Partnership

☐ LLC (1065 Filer)

☐ LLC (1120 Filer)

 

 

 

 

 

 

 

 

 

I.

New Jersey Business Code

 

 

 

 

(see instructions)

J.

County/Municipality Code

 

 

 

 

 

(see instructions)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

L.

Will this business be SEASONAL?

☐ YES

☐ NO

 

 

 

If YES – Circle months business will be open:

JAN FEB

MAR

M.If an ENTITY (Item C) complete the following:

Date of Incorporation:

 

 

/

 

 

/

 

 

 

 

 

 

 

 

 

 

 

 

Month

 

Day

 

Year

(see instructions)

 

O/C __________

 

 

 

 

 

 

☐ Out-of-State Corporation ☐ LLP

☐ Other ____________

☐LLC (Single Member) ☐ S Corporation (you must complete page 41)

☐ Domestic (Household Employer)

 

 

FOR OFFICIAL USE ONLY

 

K.

County __________________

 

DLN ___________________

 

 

 

 

 

 

 

 

 

 

 

(New Jersey only)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APR

MAY JUN

JUL AUG

SEP

 

OCT NOV DEC

 

State of Incorporation

 

 

 

 

 

Fiscal Month

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OWNERSHIP DETAIL

 

 

 

 

 

 

 

NJ Business/Corp. #

 

 

 

 

 

 

Is this a Subsidiary of another corporation?

☐ YES

☐ NO

 

 

 

 

 

 

 

 

 

 

 

 

If YES, give name and Federal ID# of parent:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

N. Standard Industrial Code

 

 

 

 

(if known)

O. NAICS

 

 

 

 

 

 

(if known)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

P.Provide the following information for the owner, partners or responsible corporate officers. (If more space is needed, attach a rider.)

NAME

 

 

SOCIAL SECURITY NUMBER

HOME ADDRESS

PERCENT OF

(Last Name, First, MI)

 

 

 

 

 

TITLE

(Street, City, State, Zip Code)

OWNERSHIP

 

 

 

 

 

-

 

 

-

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-

 

 

-

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-

 

 

-

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-

 

 

-

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BE SURE TO COMPLETE THE NEXT PAGE

☐ Yes ☐ Yes ☐ Yes
☐ No
☐ No
☐ No

FEIN#: _______________________________________

NAME: _______________________________________

NJ-REG

 

Each Question Must Be Answered Completely

 

1. a. Have you or will you be paying wages, salaries or commissions to employees working in New Jersey within the next 6 months? ……

☐ Yes ☐ No

Give date of first wage or salary payment:

 

 

/

 

 

/

 

 

 

 

 

Month

 

Day

 

Year

 

If you answered “No” to question 1.a., please be aware that if you begin paying wages you are required to notify the Client Registration Bureau

 

at PO Box 252, Trenton NJ 08646-0252, or phone 609-292-9292.

 

 

 

 

 

 

 

 

 

 

b. Give date of hiring first NJ employee:

 

 

 

 

 

/

 

 

 

 

 

 

/

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Month

 

Day

 

Year

 

c. Date cumulative gross payroll exceeds $1,000

 

 

/

 

 

/

 

 

 

 

 

 

 

 

 

 

 

 

Month

 

Day

 

Year

d.Will you be paying wages, salaries or commissions to New Jersey residents working outside New Jersey?....................................................

e.Will you be the payer of pension or annuity income to New Jersey residents? .................................................................................................

f.Will you be holding legalized games of chance in New Jersey (as defined in Chapter 47 Rules of Legalized Games of Chance) where proceeds from any one prize exceed $1,000? ...................................................................................................................................................

g.Is this business a PEO (Employee Leasing Company)? (If yes, see page 6.) .....................................................................................................

2. Did you acquire ☐ Substantially all the assets; ☐ Trade or business; ☐ Employees; of any previous employing units? …………..…......

If answer is “No” go to question 4.

If answer is “Yes” indicate by a check whether ☐ in whole or ☐ in part, and list business name, address and registration number of predecessor or acquired unit and the date business was acquired by you. (If more than one, list separately. Continue on separate sheet if necessary).

Name of Acquired

 

 

-

 

 

 

 

 

 

 

ACQUIRED

Unit

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

☐ Yes

☐ No

☐ Yes

☐ No

☐ Yes

☐ No

☐ Yes

☐ No

☐ Yes

☐ No

PERCENTAGE

ACQUIRED

 

 

 

 

 

NJ Employer ID

 

 

☐ Assets

 

 

 

 

 

 

 

 

 

 

 

 

Address

 

 

 

 

/

 

 

 

/

 

 

☐ Trade or Business

 

 

 

Month

 

 

Day

Year

☐ Employees

 

 

 

 

 

 

Date Acquired

 

 

3.Subject to certain regulations, the law provides for the transfer of the predecessor’s employment experience to a successor where the whole of a business is acquired from a subject predecessor employer. The transfer of the employment experience is required by law.

Are the predecessor and successor units owned or controlled by the same interests? ………………………………………………………………...…

4. Is your employment agricultural? ……………………………………………………………………………………………………………………..…….……

5. Is your employment household? ……………………………………………………………………………………………………………………..…………..

%

%

%

 

a. If yes, please indicate the date in the calendar quarter in which gross cash wages totaled $1,000 or more

 

 

/

 

 

/

 

 

 

 

 

6.

Are you a 501(c)(3) organization? ….………………………………………………………………………………………………………...………………….

☐ Yes

☐ No

 

If “Yes” to apply for sales tax exemption, obtain form REG-1E at http://www.state.nj.us/treasury/taxation/pdf/other_forms/sales/reg1e.pdf

 

 

 

7.

Were you subject to the Federal Unemployment Tax Act (FUTA) in the current or preceding calendar year? …………………………………..…..…

☐ Yes

☐ No

 

(See instruction sheet for explanation of FUTA.) If “Yes” indicate year:

 

 

 

 

 

 

 

 

 

 

 

8.

a. Does this employing unit claim exemption from liability for contributions under the Unemployment Compensation Law of New Jersey? ...…

☐ Yes

☐ No

If “Yes” please state reason. (Use additional sheets if necessary.)

b. If exemption from the mandatory provisions of the Unemployment Compensation Law of New Jersey is claimed, does this employing unit

☐ Yes

☐ No

wish to voluntarily elect to become subject to its provisions for a period of not less than two complete calendar years? ………………………

9. Type of business

☐

1.

Manufacturer

☐

2. Service

☐

3.

Wholesale

 

 

 

☐

4.

Construction

☐

5. Retail

☐

6.

Government

 

 

Principal product or service in New Jersey only

Type of Activity in New Jersey only

10.List below each place of business and each class of industry in New Jersey, even though you may have only one place of business or engage in only one class of industry.

a. Do you have more than one employing facility in New Jersey ……………………………………………………………………..…………………. ☐ Yes ☐ No

NJ WORK LOCATIONS(Physical location, not mailing address)

 

NATURE OF BUSINESS (See Instructions)

 

 

 

 

 

 

Street Address, City, Zip Code

County

NAICS

Principal Product or Service Complete Description

%

Code

 

 

 

 

 

 

 

 

 

No. of Workers at Each

Location and/in Each Class

of Industry

(Continue on separate sheet, if necessary)

BE SURE TO COMPLETE THE NEXT PAGE

NJ-REG

FEIN#: _______________________________________ NAME: _______________________________________

Each Question Must Be Answered Completely

11. a. Will you collect New Jersey Sales Tax and/or pay Use Tax? ……………………………………………………………..……... ☐ Yes ☐ No

GIVE EXACT DATE YOU EXPECT TO MAKE FIRST SALE

 

 

/

 

 

/

 

 

 

 

 

 

 

Month Day Year

b.Will you need to make exempt purchases for your inventory or to produce your product? ……………………..…………….

c. Is your business located in (check applicable box(es)):

☐ Atlantic City

☐ Salem County

 

 

☐ North Wildwood

☐ Wildwood Crest

☐ Wildwood

d.Do you have more than one location in New Jersey that collects New Jersey Sales Tax? (If yes, see instructions.)...…....

e.Do you, in the regular course of business, sell, store, deliver or transport natural gas or electricity to users or customers in this state whether by mains, lines or pipes located within this state or by any other means of delivery?.………..……….

12.Do you intend to sell cigarettes? …………………………………………………………………………………………………..…

Note: If yes, complete the REG-L form on page 45 in this booklet and return with your completed NJ-REG. To obtain a cigarette retail or vending machine license complete form CM-100 on page 44.

13.a. Are you a distributor or wholesaler of tobacco or nicotine products other than cigarettes?.………………………………...

b.Do you purchase tobacco or nicotine products other than cigarettes from outside the State of New Jersey? If yes, you are required to provide supplemental information directly to the Division of Taxation on Form TPT-R, Tobacco and Nicotine Products Registration. This form is available at https://www.nj.gov/treasury/taxation/prnttobacco.shtml.

c.Do you intend to sell Container E-Liquid?

d.Are more than 50% of your retail business’s sales derived from Container E-Liquid, electronic smoking devices, and related accessories?

Note: If yes, complete the Vapor Business License Application (form VB-R)

This form is available at https://www.nj.gov/treasury/taxation/prnttobacco.shtml.

14.Are you a manufacturer, wholesaler, distributor or retailer of “litter-generating products”? See instructions for retailer liability and definition of litter-generating products.………………………………………………………………………………....

15.Are you an owner or operator of a sanitary landfill facility in New Jersey?.………………………………………………..……. IF YES, indicate D.E.P. Facility # and type (See instructions)

☐ Yes

☐ No

☐ Yes

☐ No

☐ Yes

☐ No

☐ Yes

☐ No

☐ Yes

☐ No

☐ Yes

☐ No

☐ Yes

☐ No

☐ Yes

☐ No

☐ Yes

☐ No

☐ Yes

☐ No

16.a. Do you operate a facility that has the total combined capacity to store 200,000 gallons or more of petroleum products?

b.Do you operate a facility that has the total combined capacity to store 20,000 gallons (equals 167,043 pounds) of hazardous chemicals?.………………………………………………………………………………..……………………………….

c.Do you store petroleum products or hazardous chemicals at a public storage terminal?.…………………………………..… Name of terminal

17.a. Will you be involved with the sale of petroleum products?…………………………………………………………………………

Note: If yes, complete the REG-L form in this booklet and return with your completed NJ-REG. You will be sent a motor fuel license application (MFA-1) or you can download this application at www.state.nj.us/treasury/taxation/prntmf.shtml.

b.Will your company be engaged in the refining and/or distributing of petroleum products for distribution in this state or the importing of petroleum products into New Jersey for consumption in New Jersey?.........……………………………………..

c.Will your business activity require you to issue a Direct Payment Permit in lieu of payment of the Petroleum Products Gross Receipts Tax on your purchases of petroleum products?.……………………………………………………..…………..

18.Will you be providing goods and services as a direct contractor or subcontractor to the State, other public agencies including local governments, colleges and universities and school boards, or to casino licensees?.………………..……….

19.Will you be engaged in the business of renting motor vehicles for the transportation of persons or non-commercial freight?.………………………………………………………………………………………………………………………………..…

20.Is your business a hotel, motel, bed & breakfast or similar facility (or do you provide other transient accommodation rentals (e.g., vacation rental, house, room, or similar lodging used on a transient basis) in the State of New Jersey?........

21.Will this business be operating in the Sports and Entertainments District of Millville, NJ?..……………………………..…….

If yes, will the business be engaged in obtaining gross receipts from any of the following (Circle all that apply if “Yes")

☐ Yes

☐ No

☐ Yes

☐ No

☐ Yes

☐ No

☐ Yes

☐ No

☐ Yes

☐ No

☐ Yes

☐ No

☐ Yes

☐ No

☐ Yes

☐ No

☐ Yes

☐ No

☐ Yes

☐ No

☐ Yes

☐ No

 

a. Sales, rental or leases of tangible personal property

b. Sales of food & drink c. Charges of admission d. Rental charges for hotel occupancies

 

22.

Do you make retail sales of new motor vehicle tires, or sell or lease motor vehicles?.………………………………………...

☐ Yes

☐ No

23.

Do you sell voice grade access telecommunications or mobile telecommunications to a customer with a primary place of

☐ Yes

☐ No

 

use in this State?.…………………………………………………………………………………………………………

24.

Contact Information

Person:

 

Title:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Daytime Phone: (

)______ - ___________

Ext._______________

E-mail Address:

 

 

 

Signature of Owner, Partner or Officer:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Title:

 

 

 

 

 

 

 

Date:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NO FEE IS REQUIRED TO FILE THIS FORM

IF YOU ARE A SOLE PROPRIETOR OR A PARTNERSHIP WITHOUT EMPLOYEES - STOP HERE -

IF YOU HAVE EMPLOYEES PROCEED TO THE STATE OF NJ NEW HIRE REPORTING FORM ON PAGE 29

IF YOU ARE FORMING A CORPORATION, LIMITED LIABILITY COMPANY, LIMITED PARTNERSHIP, OR A LIMITED LIABILITY PARTNERSHIP, YOU

MUST CONTINUE ANSWERING APPLICABLE QUESTIONS ON PAGES 23 AND 24

➤ PDF

Document Specifications

Fact Number Fact Detail
1 The form is titled "NJ-REG State of New Jersey" and is for business registration.
2 No fee is required to file this form.
3 It is administered by the Division of Revenue and Enterprise Services.
4 The form serves multiple purposes including original registration, amendment, and applying for a Business Registration Certificate.
5 Applicants can use the NJ-REG to register a new business or to signal a change like a move to a new location.
6 Types of ownership recognized include NJ Corporation, Sole Proprietorship, Partnership, Limited Partnership, LLC, and more.
7 The form asks for detailed business information such as Type of ownership, New Jersey Business Code, and Seasonality of operation.
8 Ownership details required include information about subsidiaries and standard industrial codes.
9 It requires information about the owners, partners, or responsible corporate officers, including their social security numbers and percentage of ownership.
10 Governing laws include those related to the Unemployment Compensation Law of New Jersey and Federal Unemployment Tax Act (FUTA).

Detailed Steps for Using Nj Reg

Completing the NJ-REG form is a critical step for individuals and entities intending to conduct business within New Jersey. This document is tailored to gather pertinent details about your business, such as its nature, structure, and operational specifics. It is instrumental in ensuring that your business complies with state regulations and is eligible for the necessary licenses and permissions. The process involves providing comprehensive business information, ranging from ownership details to specifics about your operations in New Jersey. By carefully following the steps outlined below, you can ensure that the NJ-REG form is accurately completed, paving the way for your business's successful registration and operation within the state.

  1. Start with Section A by selecting the appropriate reason for filing this application (e.g., original application for a new business, moved previously registered business to a new location, etc.).
  2. In Section B, enter the Federal Employer Identification Number (FEIN) or the Social Security Number (SSN) of the owner if the FEIN is not available. Check the box if you have applied for but not yet received a FEIN.
  3. For Section C, provide the legal name of the business entity or the name of the owner or partners if it is not a corporation, LLC, LLP, LP, or Non-Profit Organization.
  4. In Section D, if applicable, write the trade name of the business.
  5. Fill out Section E with the physical address of the business location, ensuring not to use a P.O. Box.
  6. Section F asks for the mailing name and address, which can be filled out if it differs from the business location address.
  7. Indicate the beginning date of the business in Section G.
  8. Select the type of ownership in Section H by checking the appropriate box that describes your business structure.
  9. In Sections I and J, provide the New Jersey Business Code and the County/Municipality Code by referring to the instructions for the correct codes.
  10. If your business will operate on a seasonal basis, answer accordingly in Section L and circle the months of operation.
  11. For entities, Section M requires the date of incorporation, state, and if applicable, whether it’s an out-of-state corporation or other specified entity type.
  12. In Section N, if known, provide the Standard Industrial Code (SIC) and in Section O, the North American Industry Classification System (NAICS) code.
  13. Complete ownership details in Section P with information about the owner, partners, or responsible corporate officers, including names, social security numbers, home addresses, and percentage of ownership.
  14. Sections 1 through 24 consist of various essential questions about your business operations, including but not limited to, employee information, sales tax collection, and specific industry-related questions. Each question must be answered completely based on your business's activities.
  15. Lastly, provide the contact information and signature of the owner, partner, or responsible officer at the end of the form along with the date.

Once completed, review the form for accuracy and ensure that all necessary sections are filled out correctly. Depending on your business type, there may be additional sections to complete or documents to attach. Mail or deliver the completed NJ-REG to the address provided at the top of the form. Remember that completing this form accurately is crucial for compliant business operations within New Jersey, facilitating a smoother process in obtaining required registrations and permits.

Learn More on Nj Reg

What is the purpose of the NJ-REG form?

The NJ-REG form serves as a business registration application for entities and individuals conducting business in the State of New Jersey. It is required for various reasons including starting a new business, moving a previously registered business to a new location, amending information for an existing business, registering an additional location for a currently registered business, applying for a Business Registration Certificate, employing domestic household employees, and for withholding purposes for employees residing in New Jersey.

Is there a fee required to file the NJ-REG form?

No, there is no fee required to file the NJ-REG form regardless of the business structure, including sole proprietorships and partnerships that do not have employees.

What information is needed to complete the NJ-REG form?

To complete the NJ-REG form, the following information is necessary:

  • The reason for filing the application.
  • Federal Employer Identification Number (FEIN) or social security number of the owner or partners.
  • Legal name of the business entity or the name of the owner/partners.
  • Trade name of the business, if applicable.
  • Physical address of the business and mailing address if different.
  • Start date of the business.
  • Type of ownership and business entity structure.
  • New Jersey Business Code and County/Municipality Code.
  • Details about the owners, partners, or responsible corporate officers, including percentages of ownership.

How and where to file the NJ-REG form?

The NJ-REG form can be mailed to "CLIENT REGISTRATION PO BOX 252, TRENTON, NJ 08646-0252" for standard processing. For overnight delivery, it can be sent to "CLIENT REGISTRATION, 33 WEST STATE ST, 3RD FL, TRENTON, NJ 08608." Additionally, assistance and more information can be sought via the hotline at 609-292-9292 or by visiting the official website.

What happens after submitting the NJ-REG form?

Once the NJ-REG form is submitted and processed, the business will be officially registered with the State of New Jersey. The registrant will receive a Business Registration Certificate and will be assigned a New Jersey Business Registration number. This will also allow the business to proceed with other registrations, such as withholding payroll taxes or applying for specific permits and licenses as required by the state law.

Can amendments be made to the NJ-REG registration?

Yes, amendments can be made to the NJ-REG registration. If a business undergoves changes such as a change in address, ownership, or other significant details, an amended application should be filed. The form itself provides an option to indicate that it is an amended application, and the reason for amendment must be specified. Further instructions for filing amendments are included in the form instructions.

Common mistakes

Filling out the NJ-REG form is a crucial step for businesses in New Jersey, yet it's common to encounter mistakes. Here are five common errors to avoid:

  1. Not fully completing all sections: Every part of the NJ-REG form is important. Skipping sections or not providing full answers can lead to processing delays or the rejection of your application.

  2. Using a P.O. Box for the business location: The form specifically requires a physical address for your business location. Using a P.O. Box instead can invalidate your submission.

  3. Incorrect or missing New Jersey Business Code: This code helps in classifying your business correctly. Providing an incorrect code, or not providing one at all, can create issues with your business registration.

  4. Failing to detail the nature of your business accurately: The description and classification of your business should align with the options provided on the form. Misalignment can lead to incorrect processing.

  5. Omitting ownership details or providing incomplete information about the owners, partners, or responsible corporate officers: Every business must declare its ownership structure and the individuals involved.

To ensure the smooth processing of your NJ-REG application, avoid these common mistakes. Take your time to review each section carefully, refer to the instructions, and provide accurate and complete information.

Documents used along the form

When starting or expanding a business in New Jersey, completing the NJ-REG form is a key step to ensure compliance with state regulations. However, this task often involves handling several other forms and documents to fully meet legal and operational requirements. Understanding these additional documents can help streamline the process and ensure a smoother business setup or expansion.

  • Certificate of Incorporation/Formation: For businesses registering as a corporation, LLC, LLP, or LP, this document officially recognizes the formation of the entity under state law.
  • Employer Identification Number (EIN): Issued by the IRS, the EIN is necessary for tax administration and is required for businesses with employees, operating as corporations or partnerships, and other entities.
  • Business Registration Certificate: After filing the NJ-REG, businesses may need to obtain this certificate as proof of registration, often required when doing business with the state or local government.
  • State of NJ New Hire Reporting Form: Mandatory for all employers, this form helps the state collect child support by reporting new or reinstated employees.
  • Sales and Use Tax Certificate of Authority: Businesses intending to sell goods or services subject to sales tax in New Jersey must obtain this certificate to legally collect sales tax.
  • REG-C-L (Change of Location Form): If a business moves to a new location, this form updates the registration details with the state.
  • Unemployment Insurance Registration: Businesses with employees must register for Unemployment Insurance, providing financial benefits to workers who lose their jobs without fault.

Collecting and preparing the above documents alongside the NJ-REG form solidifies a business's legal foundation in New Jersey. Each document plays a crucial role in ensuring compliance with state requirements, helping protect the business and its employees while fostering a positive contribution to the state’s economy.

Similar forms

The NJ-REG form is fundamentally similar to the IRS Form SS-4, which is used to apply for an Employer Identification Number (EIN). Both forms are initial steps for new businesses to register with the relevant tax authority – the NJ-REG with the State of New Jersey for state taxes and related business responsibilities, and the Form SS-4 with the federal Internal Revenue Service for federal taxes. Each form requires detailed information about the business, including business name, type, address, and information about the owners or officers.

Another document closely akin to the NJ-REG form is the Business License Application that many states require businesses to complete. Like the NJ-REG, state-specific business license applications gather information to register a business formally within a state, often as a prerequisite for legally operating there. These forms collect similar types of data such as business entity type, ownership details, and business activities, albeit customized towards the state’s specific regulatory requirements.

The Sellers Permit application forms, which are required in states that collect sales tax, also bear resemblance to the NJ-REG form, particularly in sections dealing with sales tax collection. Both types of documents are used to identify businesses that engage in the sale of taxable goods and services, and they require information about when the business expects to start making sales, what kind of goods or services are sold, and business location(s).

Form I-9, Employment Eligibility Verification, while serving a different primary function—verifying the eligibility of employees to work in the United States—shares an underlying similarity with NJ-REG’s sections on employee data. Both forms are pertinent when a business hires employees, necessitating the business to collect and report certain identifying information, albeit for different governmental bodies and purposes.

The Uniform Commercial Code (UCC) Financing Statement is another form with parallels to the NJ-REG, particularly for businesses that need to declare secured transactions or liens. Both forms involve the registration of pertinent business activities with a state office—NJ-REG for general business operations and tax obligations, and UCC filings for the public notification of personal property rights used as loan collateral.

Worker’s Compensation Insurance forms, required for businesses with employees in most states, connect with the NJ-REG form in the realm of employee relations. Where the NJ-REG may be used to register a business for unemployment and disability insurance purposes, Worker’s Compensation forms are necessary for complying with state laws regarding employee insurance in case of work-related injuries.

The Department of Labor’s New Hire Reporting forms are closely linked with the NJ-REG form in its sections regarding the employment of individuals. These forms ensure that newly hired employees are reported to a state directory for purposes such as enforcing child support orders, fundamentally complementing the NJ-REG's role in registering new hires for state tax purposes.

Finally, the similarity between the NJ-REG form and local zoning and land use permits can be observed in the focus on the business's physical location. While NJ-REG incorporates this aspect as part of a broader state business registration process, zoning and land use permits specifically govern where and how physical locations can be used for business purposes, reflecting a shared importance on the operational premises of a business.

Dos and Don'ts

Filling out the NJ Reg form, a crucial document for business registration in New Jersey, requires precision and awareness of common mistakes to avoid and best practices to follow. Here are five dos and don'ts to consider:

Things you should do:
  • Read the instructions carefully before starting to fill out the form. This will help in understanding what information is needed for each section.
  • Ensure all sections are fully completed. Incomplete applications can delay the registration.
  • Provide accurate information, especially your FEIN or Social Security number, business entity name, and start date. Inaccuracies can lead to processing errors or legal issues.
  • Use the correct New Jersey Business Code and County/Municipality Code. If unsure, check the instructions or contact the Division of Revenue and Enterprise Services for guidance.
  • Double-check the form for any mistakes or omissions before mailing it. Also, keep a copy for your records.

Things you shouldn't do:
  • Do not use a P.O. Box for the business location address. A physical address is required for registration.
  • Avoid leaving sections blank. If a section does not apply, mark it as N/A (Not Applicable) instead of skipping it.
  • Do not guess on dates or figures. Verify the starting date of the business, the date of first wage payment, and others before entering them.
  • Do not neglect the county or state requirements. Some sections may require you to be familiar with New Jersey-specific regulations.
  • Do not delay in mailing the completed form. Timely registration is crucial to comply with state laws and avoid penalties.

By following these guidelines, you can navigate the NJ Reg form more smoothly, ensuring a correct and timely business registration in New Jersey.

Misconceptions

Understanding the New Jersey Business Registration Application (NJ-REG) form is crucial for starting or updating business information in the state. However, misconceptions about the form can lead to mistakes, delays, or even penalties. Here are nine common misunderstandings clarified to help navigate the process:

  • Misconception 1: The NJ-REG is only for new businesses. In fact, while it is essential for new businesses, it's also required for existing businesses that relocate, change their name or ownership, need to update their information, or open an additional location.
  • Misconception 2: There's a fee to file the NJ-REG. Actually, there is no fee required for filing the NJ-REG form, regardless of your business structure or if you have employees. This makes the initial registration process more accessible to all businesses.
  • Misconception 3: Only corporations need to worry about the NJ-REG. This is not true. Sole proprietors, partnerships, limited liability companies (LLCs), and non-profit organizations must also complete the NJ-REG when conducting business in New Jersey.
  • Misconception 4: You don't need an FEIN to complete the NJ-REG. While businesses owned by a sole proprietor without employees can use the owner's Social Security Number, most entities will need a Federal Employer Identification Number (FEIN) to complete the form.
  • Misconception 5: Online businesses are exempt from registering. If you operate an online business with physical presence or economic nexus in New Jersey, you are required to register using the NJ-REG form, similar to brick-and-mortar businesses.
  • Misconception 6: All sections of the NJ-REG must be completed by all businesses. While it's essential to read and consider each section, some parts of the NJ-REG form apply only to specific types of businesses. For example, questions related to employer information need only be completed if you have employees.
  • Misconception 7: Businesses don't need to update their NJ-REG information unless they relocate. Aside from moving to a new location, businesses should update their registration if there are changes in ownership, name, or business structure to ensure compliance with state requirements.
  • Misconception 8: The NJ-REG is the only form needed to legally operate a business in New Jersey. While completing the NJ-REG is a critical step, depending on your business type and industry, you may need additional permits, licenses, or registrations to fully comply with state laws and regulations.
  • Misconception 9: The NJ-REG is a one-time filing. While initial registration is a one-time requirement, updates or amendments may need to be filed using the same form or additional forms, as your business evolves or information changes.

Thoroughly understanding and accurately completing the NJ-REG form is the first step toward ensuring your business operates legally and is in good standing in New Jersey. Keep in mind that state and local requirements may change, so it's a good practice to review your registration periodically and stay informed about any new regulations affecting your business.

Key takeaways

Filling out the NJ-REG form is essential for businesses in New Jersey, covering a wide range of requirements from initial registration to amending details for an existing business. The form is comprehensive and designed to collect information pertinent to the operation and taxation of businesses in the state. Here are some key takeaways about the process:

  • Every section of the NJ-REG form must be completed meticulously to ensure that the registration process is smooth. Incomplete forms may result in delays or rejection of the application.
  • The form serves multiple purposes, including registering a new business, reporting a change of business location, applying for additional locations, and amending existing business information.
  • There is no fee required to file the NJ-REG form if the business structure is a sole proprietorship or partnership without employees. This makes the process accessible for small business owners.
  • The designation of the business type (e.g., NJ Corporation, Sole Proprietorship, LLC, etc.) is crucial as it determines the applicable rules and regulations, including tax obligations.
  • Businesses intending to hire employees or pay wages in New Jersey need to provide detailed employment information, highlighting the importance of accurate record-keeping from the outset.
  • The form requires potential employers to disclose if they will be engaging in specific activities such as selling regulated products (e.g., cigarettes, alcohol), which may necessitate additional permits or licenses.
  • Accurate contact information is vital for future communications with the New Jersey Division of Revenue and Enterprise Services, ensuring that businesses receive important updates and information.
  • For corporations, LLCs, partnerships, and other entity types with more complex structures, additional sections of the form may need to be completed, underscoring the necessity of reviewing the entire document carefully.

Overall, the NJ-REG form is a critical step in establishing a business’s legal and operational foundation in New Jersey. It encapsulates a broad spectrum of business activities and legal requirements, making it a comprehensive tool for business registration and compliance in the state.

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